Summary
Date Posted: Tuesday, February 21, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
GRADUATE RECRUITMENT EXERCISE (GRE)
Applications are invited from suitably qualified Ugandans to fill vacant posts currently available in Government Ministries, Departments and Agencies. Applications should be filled ON-LINE not later than 13th March 2023.

Minimum Qualification
Applicants should be Ugandans holding Bachelor’s Degree in Secretarial Studies; or Office and Information Management obtained from a recognized University/Institution.

Duties
The incumbent will be responsible to the Senior Personal Secretary for performing the following duties:-
• Drawing up and monitoring programmes, activities and appointments in conjunction with relevant Officers;
• Taking dictation, transcribing and presenting accurate and error free work;
• Attending to callers, either in person or on telephone;
• Ensuring timely responses to enquiries and correspondences to and from the office;
• Receiving incoming mail and supervising the dispatch of outgoing mail;
• Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;
• Ensuring that relevant documents for meetings and speeches are produced on time and that they are properly organized;
• Drafting letters of routine nature;
• Providing Office Managerial Services which include: ensuring cleanliness and orderliness of the office, managing records in accordance with established security and records management procedures, requisitioning and managing office stationery and equipment ;
• Any other duties as may be assigned from time to time.

Minimum Qualification Applicants should be Ugandans holding Bachelor’s Degree in Secretarial Studies; or Office and Information Management obtained from a recognized University/Institution. ">

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
Mandatory requirements for Applicants: -
• Apply ON-LINE.
• Scan, attach and submit on-line recent passport size photograph and relevant documents(‘O’ Level, and ‘A’ Level Certificates, Degree Transcript and Certificates).
• Each attachment must not exceed a limit of 1MB and only Portable Document Format (PDF) is allowed;

Application Process:
• Visit the website https://vacancies.psc.go.ug/ors 
• Click and Register as a new User to create your account and complete your profile (starting with your bio data moving downwards).
• If you already have an account, simply sign in and update your profile.
• Click on Jobs then Advertised Jobs in the menu. Select the Advert to view the jobs therein.
• Click on the job from the list of advertised jobs.
• View the job details and click apply.
• Review your application and submit.
• You can only apply for one (1) post. Applying for more than one (1) post will lead to automatic disqualification.

Emphasis: -
• Only on-line applications on the e-recruitment system will be considered.
• Candidates shortlisted for Interviews will be contacted.
• Candidates shortlisted for Oral Interviews shall be required to bring along with them copies of original academic documents (O and A level Certificates, Degree Transcripts and Certificates) and a Valid Identity Card.
• Serving Officers already appointed in the Public Service shall not be considered for entry level posts under this GRE advert;
• Applicants who shall not hear from the Public Service Commission on completion of the selection process should consider themselves unsuccessful.
• In case of any inquiry, call Tel. No.0414-237671 or 0414-254271 or 0414-342279 or send an e-mail to vacancies@psc.go.ug

Applicants should, among others, have the following competencies:
Ethics and integrity; interpersonal, communication and computer skills; ability to adapt to multi-cultural settings; effective organizational and planning skills; time management skills; technical skills; report writing skills; negotiation skills; capacity for teamwork; innovation and concern for results, quality and standards.


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